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kb:ppm:information-flow

80 Information Flow

This page gives a simplified overview of how project information flows through the most important tools and documents.

The goal is not to document every detail, but to make the main information paths understandable.

Overview

This diagram shows the simplified end-to-end information flow from customer input to accounting.

CustomerCustomer(Zenkit)Project(Zenkit)Requirements(Requirements.xlsx)Tasks / Milestones(Requirements.xlsx)Offer(Offer Word Document)Budget(Offer Word Document)Project startsToggl(Time Tracking)GitLab(Implementation)Planning & Timeline.xlsx(Project Controlling)Invoice Planning(Zenkit)Accounting(Accounting System)


1. Project Inception Flow

This diagram shows how customer input is turned into an offer.

Project Inception / Offer FlowProject Folder NASRequirements.xlsxOffer Word DocumentRequirementsHigh-Level DesignTasksMilestone PlanningOffer Line ItemsBudgetOfferCustomerprovides input


2. Project Kick-Off Flow

This diagram shows which structures are created when a project is started.

Project Kick-Off FlowZenkitProject Folder NASTogglGitLabCustomer UIDProject UIDPlanned Delivery DateCustomer FolderProject FolderRequirements.xlsxPlanning and Timeline.xlsxProject / Offer ItemsProject / Repository


3. Execution Flow

This diagram shows how planned work is implemented and turned into release artifacts.

Execution FlowProject Folder NASGitLabCI Pipeline / RATNAS FolderRequirementsTasksIssuesSource CodeGitLab Tags / ReleasesTest ResultsSBOMRelease Artifacts

4. Time Tracking and Project Controlling Flow

This diagram shows how budget and actual working time are used for project controlling.

Time Tracking and Project Controlling FlowOffer Word DocumentTogglPlanning and Timeline.xlsxOffer Line ItemsBudgetTime EntriesProject Weekly OverviewRemaining BudgetForecastProject Statusbooking structureactual hours

5. Invoicing / Accounting Flow

This diagram shows how project controlling information is used for invoicing.

Invoicing / Accounting FlowPlanning and Timeline.xlsxZenkitAccounting SystemInternal Accounting DocumentProject StatusProject Controlling OverviewInvoice PlanningInvoiceInvoice NumberInvoice DateCashflow

kb/ppm/information-flow.txt · Last modified: 2026/07/02 10:06 by alexander.elbert