• create forums post

  • ask people for ideas on content, date and location
  • hint: copy contents of previous meeting's post and update accordingly.
• create shorturl

  • log into provider's webspace via sFTP or similar
  • create new link in .htaccess (either wuelog.org/xx or noblug.org/xx)
• update Group Information page

  • add link to upcoming meeting's post

• Find a theme for the evening

  • once set, think about “artwork”
• Find presenters for the theme

• Pick a date and time

  • for WUELUG it's always 5 - 9pm
• Pick a location

1. Create art work

   • find free stock photography that goes with the topic

     • eg https://unsplash.com/
   • add copy (what, where, when)
2. Create Eventbrite page

   • put image and text
   • update shorturl for event

     • either noblugXX.eventbrite.co.uk or wuelugXX.eventbrite.de
3. Update forums post

   • update text
   • add image
   • add date/time/location
   • add eventbrite link
4. Post to other locations

   • LV Discord server
   • Invite to LabVIEWWiki Calendar

     • Invite the LabVIEWWiki as a guest (labviewwiki -at- gmail -dot- com) and include all relevant details
   • …?

• keep both NI forums post and Eventbrite page up to date with changes to agenda or time/date/location

• add entries to Zenkit Marketing Posts

  • post on usual channels with artwork and brief description
  • repost periodically (once a week?)

• Use Eventbrite to track actual participants

  • only registered users who show up will be tracked for recertification points
  • look into using the Eventbrite app for that

• update the Group Information page

  • move the “next meeting” item down to “previous meetings”
  • add the preliminary date for the next meeting three months in the future without link

    • eg “#21: March 2024” and the topic “Tbd.”
• update the meeting's post with a summary of what happened and how it went

  • take previous (WUELUG) meetings' summaries as template
• publish blog post

• All attendees, presenters, organisers: fill in NI Recertification by Points form
• Organiser: upload list of participants

  • in Eventbrite, go to “Reporting → Org. Reports → Attendees → Custom Question Responses”
  • Excel spreadsheets stored in \\Marketing\User_Groups\xxxLUG\Meetings\

Path: \\Marketing\User_Groups\

• generic content about user groups
• private data (eg. participants lists)

URL: /xxxLUG/

• default artwork

  • this serves as placeholder and template for meeting-specific artwork
• meetings

  • one folder per meeting labelled eg NOBLUG00 2024-06

    • marketing (folder containing art work etc)
    • photos (folder photos of the meeting)
    • any presentations etc
• logo
• misc. stuff

URL: /Hampel-Soft/User Groups/xxxLUG internal/

• non-public things like brainstorming documents, member lists etc.