kb:bestpractices:conferencing:tips-and-tricks
01 Tips & Tricks
grown from the seed that Fabiola De la Cueva sowed
Holding a meeting
As the host
- Have a dedicated moderator (other than the presenter!)
- Start 15 minutes early
- Mute all microphones except for the presenter and the moderator
- If bandwidth is low, ask participants to turn off their cameras
- place a visual reminder to record the meeting
As a moderator
- monitor the chat and voice questions for the presenter
- Check with the presenter if they want to be interrupted with questions during the presentation or if they want to wait until the end of the presentation
As a presenter
- think about the background of your video - what do you want people to see?
- hide the desktop icons (Windows) or select to share a 'clean' desktop (Mac)
- set the screen resolution of the monitor you share to a small setting so participants will see more detail
- have another device connected to the meeting to see what everyone else sees, including video lag. Make sure this other device has both mic and speakers muted
- ask if everybody can see your desktop/slides before you actually start
As a participant
- Make use of early arrival if the host offers it. Figure out technical issues beforehand.
Organising a meeting
- Make sure to send out invites so people will have the date in their calendars and the timezones are figured out automatically
- If posting a link, include a link to world time buddy with your city already in there, so people just have to add theirs
Plan (and advertise) to start 15 minutes early
kb/bestpractices/conferencing/tips-and-tricks.txt · Last modified: 2022/07/10 13:28 by joerg.hampel